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It is recommended to back up your iPhone every two weeks. If you’re wondering how to back up text messages on iPhone without creating a full backup each time and view iPhone messages on PC, you’ve come to the right place!

It’s actually really easy to save messages from iPhone (SMS, iMessages, WhatsApp, Viber, Line and Threema) to computer with CopyTrans Contacts. In this article we will show you how to export text messages from iPhone for free and make sure all your data is transferred, including attachments:

◾ photos;
◾ videos;
◾ GIFs;
◾ voice messages.

This guide will also come in handy if you want to view iPhone messages on PC or print them in a snap.

So, choose one of the options below:

How to transfer text messages from iPhone to computer for free

Puzzling out how to download text messages from iPhone to computer can be hard. Here is a little tip on how to transfer text messages from iPhone to computer for free using CopyTrans Contacts.

The trial version of the program is limited to 50 free actions – share to get up to 40 more actions! This option is available for any conversation that has less than 200 messages in it.

Advantages of CopyTrans Contacts:

✔️ Transfer iPhone messages to PC in PDF, Word, Excel, TXT, CSV or HTML;
✔️ Back up iMessages, WhatsApp, Viber, and Line conversations;
✔️ Save all attachments like photos, videos, GIFs, voice messages in a separate folder;
✔️ Export messages for a specific time period;
✔️ Move messages in a few clicks;
✔️ Enjoy an easy-to-use, intuitive interface.

To backup text messages on iPhone:

  1. Download and install CopyTrans Contacts from the following page:

    Download CopyTrans Contacts for free
    *No credit card required

    If you need help installing CopyTrans Contacts, please refer to the installation guide.

  2. Run CopyTrans Contacts and connect your iPhone to computer with a USB cable.

  3. 💡 Please wait until all your messages finish loading (the spinning wheel in the bottom-right corner should disappear). It may take quite a while, but only for the first time. On subsequent launches the program should run much faster.
    loading icon

    ❕ If your iPhone is encrypted, you may be asked for an iPhone backup password. What password?

  4. Click the speech bubble icon on the left-hand side of the main program window. You will see all your iPhone text messages.
  5. Select SMS/iMessage (or WhatsApp, Viber, Line, Threema) from the Sources pane on top. Choose the conversations you want to save.
  6. how to save text messages on iphone in copytrans contacts

  7. To export messages for a specific time period, click on the cogwheel symbol under the list of services and choose exact time frames:

  8. Save and print iPhone text messages for a certain period of time

  9. Finish transferring text messages from iPhone to computer by clicking on Export selected. Save your iPhone texts on PC in .doc

  10. Next, select the backup format:

  11. how to backup messages on iphone to export iphone sms

    CopyTrans Contacts offers many formats to save your iPhone messages in:

    ✔ Web;
    ✔ CSV.

    💡 When you export iPhone messages as Web pages, the result is an interactive Web document. We recommend the Word format for editing your messages. The PDF format is the best for archiving or printing your SMS. Also, opt for PDF to enjoy conversations with emojis.

    Export text messages from iPhone to Word

    Saving iPhone SMS as Word documents is a great way to edit or print text messages on your computer.

    1. Select Word (multiple .doc files).
      how to save text messages on iphone to Word

    2. Choose the folder to save the iPhone text messages. If unsure, select Desktop. Click OK. iphone messages on pc

    3. The iPhone text messages are now saved as individual *.doc files.navigate to the location on pc to save iphone messages to microsoft word

    4. 💡 CopyTrans Contacts will create a folder with your attachments right next to the exported chats (available for Word, PDF, TXT, or Web formats).

    5. You can now open a text message with Microsoft Word by double-clicking on the .rtf (Word) file.save messages from iPhone in Word

    CopyTrans Contacts acts as an SMS converter, turning your text messages to Word documents quickly and efficiently. Now that you’ve saved your texts to PC, you are free to print or edit them.

    Export text messages from iPhone to TXT

    Sometimes one has to save iPhone text messages in a plain text format for the purpose of printing iPhone SMS, archiving old iPhone messages on PC, etc. Proceed with the steps below to convert to SMS to .txt:

    1. Select Plain text (multiple .txt files). This will save iPhone SMS messages to your PC as individual plain text TXT files. format selection window: save messages from iphone to plain text

    2. Select the folder to save converted iPhone SMS. select destination folder

    3. Your iPhone SMS messages are saved to your PC, with a separate folder for each conversation. All your iMessages and sms threads will be saved in a separate folder

    4. 💡 CopyTrans Contacts will create a folder with your attachments right next to the exported chats (available for Word, PDF, TXT, or Web formats).

    5. You can open these TXT files with Notepad (default) or any other reader. Easy way to export your iOS sms and iMessages as a txt file

    Use CopyTrans Contacts for converting iPhone SMS to text documents on your PC.

    Export text messages from iPhone to Excel

    The steps below outline a quick way to export and view iPhone SMS text messages in Microsoft Excel. In order to view iPhone SMS in Excel, you have to export the messages to PC in XLS format:

    1. Click Excel (single .xls file). iphone sms export to excel document

    2. Choose the destination folder, or just select Desktop. Now click OK. locate iphone text message backup on pc

    3. All selected iPhone messages are now exported in *.xls format, with a separate Excel sheet for each conversation. folder containing saved iphone text message word

    4. Just open the file to view the iPhone messages in Excel. export iPhone messages to PC in Excel

    This is how to transfer text messages from iPhone to computer for free in the format of your choice!

    CopyTrans Contacts features


    ✔️ Export iPhone contacts to PC
    ✔️ Import contacts to iPhone
    ✔️ Transfer contacts from iPhone to iPhone
    ✔️ Move contacts from Android to iPhone
    ✔️ Sync Outlook contacts with iPhone


    ✔️ Export WhatsApp chats
    ✔️ Save WhatsApp photos


    ✔️ Transfer iPhone SMS messages
    ✔️ Export iPhone SMS to PDF


    ✔️ Sync iPhone calendar with Outlook
    ✔️ Copy Outlook calendar with iPhone

    Try CopyTrans Contacts for free!

    How to save text messages to computer

    from iCloud/PC backup

    Need to export text messages from iPhone, but no longer have the device? Search for iPhone backups on your PC or in iCloud with CopyTrans Backup Extractor and extract your messages to PC.

    CopyTrans Backup Extractor can:

    ✔ Find iPhone backups on your PC, wherever they are;
    ✔ Find iPhone backups in iCloud;
    ✔ Extract messages from any backup to PC in a readable format;
    ✔ Save attachments from a conversation.

    Indisputable advantages of using CopyTrans Backup Extractor:

    😍 CopyTrans Backup Extractor is compatible with different backups: iCloud, iTunes, CopyTrans Shelbee, or other programs;

    🥰 You can choose which data you want to recover.

    Try for free!

    Let’s get started:

    1. Download and install CopyTrans Backup Extractor:

      Download CopyTrans Backup Extractor
      *100% clean and safe

    2. If you need help installing the program, refer to the installation guide.

    3. Run the program and log in to iCloud if you want to find more backups. Once ready, click Find Backups.
      Find iPhone backups with CopyTrans Backup Extractor to export text messages from iphone
    4. You will see a list of all available backups: choose the one that contains your text messages.
      If you are restoring from iTunes backup, you may be asked for a backup password. What password?

      ☁️ iCloud backups will be marked with a cloud icon and they are never password-protected.

      Enter the backup password in CopyTrans Backup Extractor

    5. Click Messages, press Extract and select the destination folder.
      Select folder to extract iPhone messages in pdf
    6. Wait while all your messages are being unloaded to your PC.

      Downloading text messages from iPhone with CopyTrans Backup Extractor

    7. Once the extraction is finished, you can view all your messages from the backup in .pdf format.

      how to download text messages from iphone to pdf

Download CopyTrans Backup Extractor for free

How to view iPhone text messages on computer

YouTube guide

We hope that our guide on how to transfer text messages from iPhone to computer for free has helped. CopyTrans products are a reliable method to safely export text messages from iPhone. If you’d like to share your results or ask more questions, we have a comment section below the post.

Avatar for Marika CopyTrans
By Marika CopyTrans

Marika (pronounce like 'Merica) dreams of saving the world from boredom. Fairly believes that she was the one for the part of Wonder Woman in DC movies, but for now she is eager to make your CopyTrans journey remarkable.