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I have my contacts all over the place: some in Outlook, some in Thunderbird plus on my old Nokia. Now I got a new iPhone and want to bring all my personal and work contacts together, but it does not go that easy.
How can I import contacts to iPhone without spending too much time on it?


It is easy to import contacts from SIM to iPhone, but to import contacts to iPhone from PC or other services (e.g. Outlook, Thunderbird, etc), you’ll need to take some pains. Or, use CopyTrans Contacts – it will transfer contacts over in a few clicks and let you choose one of numerous export formats.

What CopyTrans Contacts can do for you:

✔️ Save and restore contacts in a few clicks;
✔️ Manage iPhone, iCloud, Outlook, and Gmail contacts;
✔️ Work with .xlsx; .vcf; .csv formats;
✔️ Merge old and new contact sets;
✔️ Enjoy an easy-to-use, intuitive interface.

Select the format you want to import to your iPhone:

Import VCF to iPhone

It can be a real pain to import VCF to iPhone via iTunes. However, with CopyTrans Contacts, you can transfer:

    ✔ all phone numbers;

    ✔ addresses;

    ✔ notes;

    ✔ email addresses;

    ✔ etc.

  1. Download and install CopyTrans Contacts from the following page:

    Free download

    If you need help installing CopyTrans Contacts, please refer to the installation guide.

  2. Run CopyTrans Contacts and connect your iPhone.

  3. 💡 Please wait until all your contacts finish loading (the spinning wheel in the bottom-right corner should disappear). It may take quite a while, but only for the first time. On subsequent launches, the program should start much faster.
    Loading icon CopyTrans Contacts
    ❕ If your iPhone is encrypted, you may be asked for an iPhone backup password. What password?
  4. So, how to add contacts to new iPhone from a VCF file? Just click Import contacts.

  5. How to import contacts into iPhone

  6. A new window will open. Click From a file.

  7. copytrans contacts popup import contacts from file

  8. Navigate to the folder on your PC containing your contacts VCF, then select all the contacts you want to import.

  9. How to import vcf into iPhone

    💡 To select all the contacts at once, press Ctrl+A. Click Open.
  10. That’s it! Now you know how to import contacts into iPhone from a Vcard.

Import contacts to iPhone from Excel

If you previously used CopyTrans Contacts to export iPhone contacts to Excel, please proceed directly to Step 1 below.

💡 In order to save Excel contacts file in iPhone correctly, you are urged to use the recommended structure of the fields as contained in our Excel contacts template.

Contact list template

An Excel file is a spreadsheet developed by Microsoft to store records in a tabular form. The file extension is either XLS or XLSX. You can use Excel to store personal information such as contact lists.

To see an example of an Excel contact file, download our Excel contacts template: it contains the exact fields required by iPhone and a sample contact. Note that you don’t have to fill out all the fields when adding your contacts to the template.

  1. How to import contacts from Excel to iPhone? Download and install CopyTrans Contacts from the following page:

    Free download

    If you need help installing CopyTrans Contacts, please refer to the installation guide.

  2. Run CopyTrans Contacts, connect your iPhone and click Import selected.

  3. main copytrans contacts window with import contacts button selected

  4. A new window will open. Click on From a file.

  5. copytrans contacts popup import contacts

  6. Navigate to the folder containing an Excel document with your contacts, select the document and click on Open.

  7. selected excel contacts file ready to import

  8. That’s it, your Excel contacts are now imported to iPhone.

  9. import excel contacts to iphone

How to import contacts into iPhone

YouTube guide

CSV contacts

Import CSV contacts to iPhone

It is also possible to just drag and drop your CSV (or Excel) file into the program:

Drag and drop Excel file to iPhone

This way, before CSV contacts import, you will be able to edit the entries in the CSV import wizard (opens automatically).

  • The white columns are those automatically matched by the program.

  • The red columns are the ones that could not be matched. For these cells, you need to select the column header manually from the drop-down list.

  • When you change the column header, the column turns blue.

Importing csv contacts to iphone

You will see CSV file data as a table. To proceed, match the columns from the source file (.csv or .xls) with the iPhone contact fields (like first name, middle name, phone number, etc.) Just select a column header for each column from the drop-down list. Like a small interactive game!

Select option from the drop down menu

If you encounter any issues performing, refer to the troubleshooting guide below.

  • I do not see any of my contacts from CSV file
    Please try to change the encoding. Sometimes the encoding of the source file can not be detected automatically.
    I do not see any of my contacts from CSV file

  • My contacts are not displayed correctly: special characters like é, è, ç are not displayed.
    In this case, it is quite possible that your contacts are not properly stored in the CSV file. Open the CSV file with a text editor (ex. in Notepad++) and check if your data is displayed correctly there. You can then edit them manually in the file or on your iPhone after the import.

  • I get an error message “1/1 of your contacts could not be imported”
    This means that the source file is probably corrupted. We recommend opening it in Microsoft Excel and saving it: this may be enough to fix it. Then try importing it into CopyTrans Contacts again.

  • I noticed an error in the contact details
    To edit your contacts, open the source file in Excel or Notepad++ and then re-import it. You can also do it in CopyTrans Contacts on your iPhone after the transfer.

About the Import Wizard

  • There are a lot of different types of CSV files. The Import Wizard is designed to customize the transfer and prevent data loss. In some CSV files, the information is presented in two columns: data type and data value. For example, the phone number information consists of the data type (such as home, business, mobile, etc.) and data value i.e. the phone number itself, like +1-313-123456.

  • Phone numbers listed in excel file

  • Those two-column files should be matched accordingly in the Import Wizard:

  • Matched columns in CopyTrans Contacts import wizard

  • You can exclude some or more contacts from the import – simply uncheck the box next to the contact.

  • Uncheck the checkbox to impor selected contacts

  • If you do not want to import a column from the source file to your iPhone, select Do not import from the drop-down list.

  • Select the options that won't be imported

  • To make your job easier, you can choose to only display the unmatched columns. This way, only the red columns will be displayed.

  • Hide unmatched columns to import contacts

  • The first line of the CSV file usually contains the column header name and therefore is grayed out by default and will not be imported. If you wish to import it, uncheck Do not import the first line in the advanced settings to avoid losing data.

  • Do not import the first line checkbox

  • If you regularly import CSV files from a particular source, you can save your import settings. To do this, enter the title of the backup once you’ve finished customizing the fields, and click Save. Next time, you can choose Last used to apply the last import settings.

  • Save import settings for CopyTrans Contacts import wizard

Import CSV contacts to iCloud

To import your contacts to iCloud, make sure you have logged in to your iCloud account in CopyTrans Contacts.

How to import contacts into iPhone? Just follow the steps above. After that, to import CSV to iCloud, select the contacts and right-click. You have two options: Copy To and Move To. In the first case, the contacts will stay on the iPhone, and also will be copied to iCloud. If you choose to move them, these contacts will be removed from the iPhone and will be transferred to iCloud.

Importing csv contacts to iPhone

How to import contacts into iPhone

Windows contacts to iPhone

Windows Contacts was introduced as a built-in contact manager in Windows Vista back in 2007, and was later ported to Windows 7, 8 and 10. The program has no interface. It is implemented as a special folder in File Explorer, which can be found in C:/Users/(your username)/Contacts.

The People app is a successor to Windows Contacts in Windows 8 and 10. It was created to organize and link contacts from various e-mail accounts. Microsoft has listed the People app as a deprecated feature in Windows 10 and announced that it is likely to be removed in a future update.

This method of transferring Windows contacts to iPhone is completely secure: your contacts remain offline on the iPhone. All contact details are imported including:

  • all phone numbers,
  • contact pictures,
  • notes,
  • email addresses.
  • etc.

Here is how to import Windows contacts to iPhone:

  1. Download CopyTrans Contacts from the following page:
    Free download

  2. Install the program. If you need help installing CopyTrans Contacts, please refer to the installation guide.

  3. Run CopyTrans Contacts and connect your iPhone to PC. Your iPhone contacts will appear in the main window.

  4. 💡 Please wait until all your contacts finish loading (the spinning wheel in the bottom-right corner should disappear). It may take quite a while, but only for the first time. On subsequent launches, the program should start much faster.
    Loading CopyTrans Contacts icon
    ❕ If your iPhone is encrypted, you may be asked for an iPhone backup password. What password?
  5. Click Import contacts.

  6. CopyTrans Contacts import button to transfer windows contacts to iphone

  7. In the next window, select From a file (all contact formats).

  8. Import Windows contacts to iPhone

  9. Navigate to the Windows Contacts folder, select the contacts you wish to transfer and click Open.Selecting Windows Contacts for import to iPhone

    NOTE: By default, Windows 7, 8 and 10 store your contacts in C:/Users/(Your user name)/Contacts.

  10. That’s it! You have successfully imported your Windows contacts to your iPhone!

  11. Windows Contacts transferred to iPhone with CopyTrans Contacts

Thunderbird export contacts

Mozilla Thunderbird is a free email application, great for personal or business use. If you save all the contacts in the Thunderbird Address Book and then you need to import them into your iPhone, CopyTrans Contacts will do it for you.

There are only two steps:

Export contacts from Thunderbird

Import contacts into iPhone

  1. In the main Thunderbird window, click Address Book.

  2. Thunderbird address book export

  3. Now click Tools and then Export.

  4. Export contacts from Thunderbird Address Book

  5. Thunderbird offers several formats for contact export. Just select .csv or .vcf.

  6. Download CopyTrans Contacts and install it.
    Download CopyTrans Contacts

  7. After running CopyTrans Contacts and connecting your iPhone, click Import selected.

  8. Import Thunderbird contacts in iPhone

  9. Click Import contacts.

  10. CopyTrans Contacts import contacts to transfer thunderbird contacts to iPhone

  11. Select From a file (all contact formats) and then navigate to the folder where your Thunderbird contacts are saved.

  12. That’s it, now you see all your Thunderbird contacts in iPhone.

Transferring contacts to iPhone

CopyTrans Contacts lets you manage the contacts stored off device:

This quick guide shows exactly how to import Gmail contacts to iPhone using CopyTrans Contacts.

This quick guide shows how to copy contacts from Outlook.com to iPhone using CopyTrans Contacts. Note: Now all Hotmail.com and Live.com mailboxes are redirected to Outlook.com.

Easy way to import Yahoo contacts to iPhone.

When switching from Android to iPhone you should think about saving your address book. It’s actually pretty easy to copy contacts from Android to iPhone with CopyTrans Contacts.

If you want to disable Exchange and save all Exchange contacts on your iPhone, CopyTrans Contacts is what you need.


The method will help you import CSV or Excel contacts from the following sources:

✔️ Outlook
✔️ Thunderbird
✔️ Yahoo
✔️ Hotmail
✔️ Slack CSV
✔️ Skype
✔️ Facebook
✔️ TeamViewer
✔️ Synology

Avatar for Marika CopyTrans
By Marika CopyTrans

Marika (pronounce like 'Merica) dreams of saving the world from boredom. Fairly believes that she was the one for the part of Wonder Woman in DC movies, but for now she is eager to make your CopyTrans journey remarkable.