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This guide provides two ways of importing Outlook contacts to iPhone: a quick and direct one and a manual one.

The quick transfer takes just a few clicks! The manual transfer allows you more control of which contacts you want to import. Both ways allow you to import contacts without iTunes and without the risk of deleting any contacts already saved on your device. The imported contacts retain their complete information on the iPhone such as contact picture, contact phone numbers, email addresses, company info, notes, etc.

These methods work with all Outlook versions since Outlook 2003 and with any iOS device, including the iPhone XS and iPhone XR.

Import Outlook contacts to iPhone: direct way

  1. Download CopyTrans Contacts from the following page: Download CopyTrans Contacts

  2. Install the program. If you need help installing CopyTrans Contacts, please refer to the installation guide.

  3. Run CopyTrans Contacts on your computer and connect your iPhone. Tap on “Import contacts”: import contacts button from outlook to iphone via copytrans contacts

  4. Next, from the opened window select “Outlook (direct import from Outlook)”: direct import from outlook to iphone button
    Note: If the above window does not appear, it means that you have a very old version of Outlook or that Outlook is simply not installed on your PC. If you are using Outlook version 2000 and older, please refer to this article instead.

  5. Select the Outlook contact folder from which to import contacts to the iPhone. Per default, the Outlook contacts are located in an Outlook folder called “Contacts”. Click OK: outlook contacts folder select

  6. Outlook will ask you whether you grant access to CopyTrans Contacts. Set the time for which you allow CopyTrans Contacts to access the Outlook contacts and click “Yes”: allow copytrans contacts access to outlook folder

  7. Select the Outlook contacts that you wish to import to the iPhone. You can select individual contacts by checking the box next to each entry. To import all Outlook contacts to iPhone check the box next to “All contacts”. You can also search for a particular contact by using the “Search…” box at the top. Finally, click “Import selected contacts from Outlook”: choose outlook contacts for import to iphone

  8. The Outlook contacts are now imported to your iPhone and show up in CopyTrans Contacts: main program window showing outlook contacts imported to iphone

Importing Outlook contacts to iPhone: YouTube video tutorial

Import Outlook contacts to iPhone: manual way

  1. First you will need to export Outlook contacts to a CSV file. To do so in Outlook 2010 or later, go to File > Options > Advanced and under “Export” click on the Export button. If you are using Outlook 2003, go to File > Import and Export.

  2. The Import and Export Wizard window will pop up. Choose “Export to a file” and click “Next”. transfer outlook contacts to iphone

  3. Then select “Comma Separated Values (Windows)” and click “Next”. contacts from outlook to iphone

  4. Select the Outlook contacts folder to export. The default folder is called “Contacts”. outlook contacts to iphone

  5. Save the contacts file to the PC. In this case: “Martin iPhone 4 Outlook.csv”. export outlook contacts to iphone

  6. Click “Finish”. import outlook contacts to iphone

  7. The next step is to import the CSV file on the iPhone. You’ll need to use CopyTrans Contacts for this purpose. You can download CopyTrans Contacts from the following page Transfer contacts from Outlook to iPhone

  8. Now run CopyTrans Contacts and connect the iPhone to the PC.

  9. In CopyTrans Contacts click on the “Import contacts” button. import button to transfer outlook contacts to iphone

  10. Select “From a file (all contact formats)”. transfer outlook contacts to iphone from file selection

  11. Then navigate to the location where you saved your Outlook CSV contact file, select the file and click “Open”. iphone contacts transferred from outlook

  12. That’s it! CopyTrans Contacts automatically loads and transfers the contacts to the iPhone. iphone contacts transferred from outlook

Transfer Outlook contacts to iPhone: YouTube tutorial

This is how to transfer Outlook contacts to iPhone in a number of quick steps using CopyTrans Contacts.

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By krasimir

Krasimir is an avid marketing aficionado and a tech-support specialist in charge of the English-speaking market. He grew up in Bulgaria and on the island of Mauritius where he became passionate about windsurfing and photography.