Import Outlook contacts to iPhone: 2 ways

This guide provides two ways of importing Outlook contacts to iPhone: a quick and direct one and a manual one.

The quick transfer takes just a few clicks! The manual transfer allows you more control of which contacts you want to import. Both ways allow you to import contacts without iTunes and without the risk of deleting any contacts already saved on your device. The imported contacts retain their complete information on the iPhone such as contact picture, contact phone numbers, email addresses, company info, notes, etc.

These methods work with all Outlook versions since Outlook 2003 and with any iOS device, including the iPhone XS and iPhone XR.

Import Outlook contacts to iPhone: direct way
Import Outlook contacts to iPhone: manual way

Import Outlook contacts to iPhone: direct way

Download CopyTrans Contacts from the following page: Download CopyTrans Contacts
Install the program. If you need help installing CopyTrans Contacts, please refer to the installation guide.
Run CopyTrans Contacts on your computer and connect your iPhone. Tap on “Import contacts”:
Next, from the opened window select “Outlook (direct import from Outlook)”:
Note: If the above window does not appear, it means that you have a very old version of Outlook or that Outlook is simply not installed on your PC. If you are using Outlook version 2000 and older, please refer to this article instead.
Select the Outlook contact folder from which to import contacts to the iPhone. Per default, the Outlook contacts are located in an Outlook folder called “Contacts”. Click OK:
Outlook will ask you whether you grant access to CopyTrans Contacts. Set the time for which you allow CopyTrans Contacts to access the Outlook contacts and click “Yes”:
Select the Outlook contacts that you wish to import to the iPhone. You can select individual contacts by checking the box next to each entry. To import all Outlook contacts to iPhone check the box next to “All contacts”. You can also search for a particular contact by using the “Search…” box at the top. Finally, click “Import selected contacts from Outlook”:
The Outlook contacts are now imported to your iPhone and show up in CopyTrans Contacts:

Importing Outlook contacts to iPhone: YouTube video tutorial

Import Outlook contacts to iPhone: manual way

First you will need to export Outlook contacts to a CSV file. To do so in Outlook 2010 or later, go to File > Options > Advanced and under “Export” click on the Export button. If you are using Outlook 2003, go to File > Import and Export.
The Import and Export Wizard window will pop up. Choose “Export to a file” and click “Next”.
Then select “Comma Separated Values (Windows)” and click “Next”.
Select the Outlook contacts folder to export. The default folder is called “Contacts”.
Save the contacts file to the PC. In this case: “Martin iPhone 4 Outlook.csv”.
Click “Finish”.
The next step is to import the CSV file on the iPhone. You’ll need to use CopyTrans Contacts for this purpose. You can download CopyTrans Contacts from the following page Transfer contacts from Outlook to iPhone
Now run CopyTrans Contacts and connect the iPhone to the PC.
In CopyTrans Contacts click on the “Import contacts” button.
Select “From a file (all contact formats)”.
Then navigate to the location where you saved your Outlook CSV contact file, select the file and click “Open”.
That’s it! CopyTrans Contacts automatically loads and transfers the contacts to the iPhone.