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You can easily import contacts to Outlook using CopyTrans Contacts. Unlike other transfer methods such as CSV file transfer, CopyTrans Contacts will copy all contact details to Outlook including contact photos, phone numbers, emails and more…

In this guide you will learn how to import contacts into Outlook in just a few clicks.

Choose your way:

Automatically
import contacts into Outlook

Transfer your contacts in just a couple of seconds.

Manually
import iPhone contacts to Outlook

Get more control over which contacts you want to import.

… or watch our YouTube guide.

You can also check our troubleshooting guide if Export Gmail contacts to Outlook.

Advantages of CopyTrans Contacts:

✔️ Save contacts in a few clicks;
✔️ Work with different formats: .xlsx; .vcf; .csv;
✔️ Manage all iPhone, iCloud, Outlook and Gmail contacts;
✔️ Transfer iPhone messages to PC in different formats;
✔️ Manage iPhone and iCloud calendars;
✔️ Enjoy an easy-to-use, intuitive interface.


How to import contacts into Outlook

– from iPhone

  1. Download CopyTrans Contacts from the following page:

    Download CopyTrans Contacts

  2. Install the program on your PC. If you need help installing CopyTrans Contacts, please refer to the installation guide.

  3. Run CopyTrans Contacts and connect your iPhone. Your iPhone contacts will appear in the main program window.
    Run CopyTrans Contacts and connect your iPhone

  4. 💡 Please wait until all your contacts finish loading (the spinning wheel in the bottom-right corner should disappear). It may take quite a while, but only for the first time. On subsequent launches, the program should start much faster.
    CopyTrans Contacts the loading icon
    ❕ If your iPhone is encrypted, you may be asked for an iPhone backup password. What password?

  5. To transfer all iPhone contacts to Outlook, tick the checkbox next to Contacts. To transfer only selected contacts, tick the checkbox next to each contact. Now click the Export selected button to export contacts to Outlook:Export iPhone contacts to Outlook with CopyTrans Contacts

    NOTE: if you don’t see some or all of your contacts in the program window, please refer to the troubleshooting article.

  6. A new window will appear asking you to select the format for the backed up contacts. Select Outlook (direct export to Outlook): Import contacts to Outlook from iPhone

  7. From the next window, select the Outlook contacts folder where you’d like to export your iPhone contacts. This would usually be your default “Contacts” folder. To prevent importing duplicate contacts to your Outlook, check the Search for duplicates option. Click OK: Choose iPhone contacts to transfer to Outlook

    NOTE: If you’re using a corporate network, this step may last up to 15 minutes because Outlook will search for all folders. Although CopyTrans Contacts looks frozen, please let it continue until the process is complete.

  8. If your Outlook returns the following warning message, check the Allow access for option for at least 1 minute and then click Yes: Allow access to Outlook for at least one minite

  9. CopyTrans Contacts compares your contact lists in Outlook with the one you are about to import. Once it detects duplicates, the following window appears prompting you to choose what you would like to do with such contacts. Choose how to import contacts to Outlook

  10. As soon as you are done, CopyTrans Contacts will start the process of importing contacts to Oulook. In a few moments, you will see your iPhone contacts imported to Outlook:
    Contacts imported to Outlook from iPhone


Import contacts from iPhone to Outlook


How to add contacts to Outlook

If, for some reason, you cannot transfer iPhone contacts directly, here is the manual way to import CSV to Outlook. It is slightly longer, but not too complicated.

Here is how to go about importing contacts to Outlook:

  1. If you haven’t done so already, download and install CopyTrans Contacts:
    Download CopyTrans Contacts

  2. If you need help installing CopyTrans Contacts, please refer to the installation guide.

  3. Run CopyTrans Contacts and connect the iPhone.

  4. 💡 Please wait until all your contacts finish loading (the spinning wheel in the bottom-right corner should disappear). It may take quite a while, but only for the first time. On subsequent launches, the program should start much faster.
    Loading the icon CopyTrans Contacts
    ❕ If your iPhone is encrypted, you may be asked for an iPhone backup password. What password?
  5. Select the contacts you wish to export. You can select all of the iPhone contacts at once by pressing CTRL+A. You can also export a selected group of contacts.

    Export iPhone contacts to export to CSV

  6. Now, simply drag and drop the iPhone contact selection from the CopyTrans Contacts main window to a folder on your PC.

    iPhone contacts export to as CSV

  7. A new window will appear asking you to select the file format for the iPhone contact export. Select Outlook (single .csv file). Choose to export iPhone contacts to Outlook

  8. Now it’s time to import contacts to Outlook. Open Outlook and navigate to File > Open and click Import. In Outlook 2007 and 2003, go to File > Import and Export.

  9. Select the Import from another program or file option and click Next.

    Import contacts to Outlook from another program or file

  10. Select Comma Separated Values and navigate to the folder on your PC which contains the CSV file.
    Comma separating values while importing contacts to Outlook

  11. If your Outlook is in English, just click Finish and you are all set! If it is NOT in English, please proceed to the step below.
    Import CSV to Outlook click finish

  12. Before you click Finish to import the CSV contact file to Outlook, you’ll need to map the custom fields first. Otherwise, some contact details will not be imported to Outlook.

  13. To map custom fields click on the Map Custom Fields… button.
    Custom field mapping in Outlook

  14. Next, drag the values from the source file (*.csv file) on the left to the matching field on the right. You can verify the map custom fields in navigating with “Next >” and “< Previous". Once you make sure all columns from the CSV file are mapped to the desired Outlook address book fields, click "OK" and finally click "Finish". Now, all of the contacts contained within the CSV file are successfully imported to Outlook. Outlook imported contacts from iPhone

This is how to import contacts to Outlook from iPhone.


Export Gmail contacts to Outlook

Connecting Gmail a Outlook should be a very simple process, but sometimes there is an issue with Outlook and Gmail. The problem is that Outlook keeps asking to provide a username and a password no matter how many times you enter it correctly. So, if you can’t import contacts from Gmail to Outlook, then CopyTrans Contacts will help you. It’s just a few small steps to solve the problem:

  1. Download and install CopyTrans Contacts:
    Download CopyTrans Contacts

  2. Run CopyTrans Contacts and connect the iPhone.

  3. 💡 Please wait until all your contacts finish loading (the spinning wheel in the bottom-right corner should disappear). It may take quite a while, but only for the first time. On subsequent launches, the program should start much faster.
    Loading CopyTrans Contacts window
    ❕ If your iPhone is encrypted, you may be asked for an iPhone backup password. What password?
  4. So, how to import contacts from Gmail to Outlook? First, add you Google account to CopyTrans Contacts. Please, follow our full guide on how to connect your CopyTrans Contacts to your Gmail account.
    cloud setup window in copytrans contacts

  5. Now you can see all your Gmail contacts in the main window. Select the contacts you want to move to Outlook and follow the steps described above to import Contacts to outlook.

So, if importing Gmail contacts to Outlook directly seems like a daunting task to you, there is always another reliable way to import contacts from Gmail to Outlook using CopyTrans Contacts.

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By carina

Carina is part of team CopyTrans since 2008 and is always happy to share her passion for web marketing, graphic design & social media. With coffee running through her veins, she enthusiastically dives each day into the depths of the Internet searching for new cool stuff to be shared with you and her team.