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You can easily transfer iPhone contacts to Outlook using CopyTrans Contacts. Unlike other transfer methods such as CSV file transfer, CopyTrans Contacts automatically copies all contact details to Outlook including :

  • contact photos,
  • phone numbers,
  • emails,
  • and more…

In this guide you will learn how to transfer your iPhone contacts to Outlook in just a few clicks.

How to transfer iPhone contacts to Outlook | YouTube

How to sync iPhone contacts to Outlook (automatically)

  1. Download CopyTrans Contacts from the following page:

    Download CopyTrans Contacts

  2. Install the program on your PC. If you need help installing CopyTrans Contacts, please refer to the installation guide.

  3. Run CopyTrans Contacts and connect your iPhone. Your iPhone contacts will appear in the mail program window.

  4. To transfer all iPhone contacts to Outlook, tick the checkbox next to “Contacts”. To transfer only selected contacts, tick the checkbox next to each contact. Now click the “Export selected” button to export contacts to Outlook:export exlected button

    NOTE: if you don’t see some or all of your contacts in the program window, please refer to the CopyTrans Contacts doesn’t see my iPhone contacts article.

  5. A new window will appear asking you to select the format for the backed up contacts. Select “Outlook (direct export to Outlook)”: iphone contacts

  6. From the next window, select the Outlook contacts folder where you’d like to export your iPhone contacts. This would usually be your default “Contacts” folder. To prevent importing duplicate contacts to your Outlook, check the “Search for duplicates” option. Click “OK”: iphone transfer contacts

    NOTE: If you’re using a corporate network, this step may last up to 15 minutes because Outlook will search for all folders. Although CopyTrans Contacts looks frozen, please let it continue until the process is complete.

  7. If your Outlook returns the following warning message, check the “Allow access for” option for at least “1 minute” and then click “Yes”: iphone contacts

  8. CopyTrans Contacts compares your contact lists in Outlook with the one you are about to import. Once it detects duplicates, the following window appears prompting you to choose what you would like to do with such contacts. Export to Outlook. Choose what you would like to do with the duplicates.

  9. As soon as you are done, CopyTrans Contacts will start the process of transferring iPhone contacts to Oulook. In a few moments, you will see your iPhone contacts imported to an Outlook address book: Check "Your contacts"

Transfer iPhone contacts to Outlook (manually)

If, for some reason, you cannot transfer iPhone contacts directly, there is also the manual way. It is slightly longer, but not too complicated.

So, here are the steps:

  1. If you haven’t done so already, download and install CopyTrans Contacts:
    Download CopyTrans Contacts

  2. If you need help installing CopyTrans Contacts, please refer to the installation guide.

  3. Run CopyTrans Contacts and connect the iPhone.

  4. Select the contacts you wish to export. You can select all of the iPhone contacts at once by pressing CTRL+A. You can also export a selected group of contacts.export iphone contacts csv

  5. Now, simply drag and drop the iPhone contact selection from the CopyTrans Contacts main window to a folder on your PC. iphone contacts export outlook csv

  6. A new window will appear asking you to select the file format for the iPhone contact export. Select “Outlook (single .csv file)”. iphone contacts

  7. Open Outlook and navigate to File > Open and click “Import”. In Outlook 2007 and 2003, go to File > Import and Export.

  8. Select the “Import from another program or file” option and click “Next”. Outlook import wizard begin

  9. Select “Coma Separated Values” and navigate to the folder on your PC which contains the CSV file. locate pc folder with CSV file to import to outlook

  10. If your Outlook is in English, just click “Finish” and you are all set! If it is NOT in English please proceed to the step below.
    outlook csv import window click finish

  11. Before you click “Finish” to import all of the contacts contained within the CSV file to Outlook, you’ll need to map the custom fields first. Otherwise some contact details will not be imported to Outlook.

  12. To map custom fields click on the “Map Custom Fields…” button. custom field mapping in outlook

  13. Next, drag the values from the source file (*.csv file) on the left to the matching field on the right. You can verify the map custom fields in navigating with “Next >” and “< Previous". Once you make sure all columns from the CSV file are mapped to the desired Outlook address book fields, click "OK" and finally click "Finish". Now, all of the contacts contained within the CSV file are successfully imported to Outlook. csv contacts imported to outlook

This is how to transfer your iPhone contacts to Outlook directly.

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By carina

Carina is part of team CopyTrans since 2008 and is always happy to share her passion for web marketing, graphic design & social media. With coffee running through her veins, she enthusiastically dives each day into the depths of the Internet searching for new cool stuff to be shared with you and her team.