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Export contacts from iPhone

Published on September 2, 2021
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How to export contacts from iPhone?

If you are one of those people who have this question, then we have good news for you. You need only one program to transfer iPhone contacts to different formats – CopyTrans Contacts. It will also copy: notes, email addresses, fotos, etc.

Advantages of CopyTrans Contacts:

✔️ Save contacts in a few clicks;
✔️ Work with different formats: .xlsx; .vcf; .csv;
✔️ Manage all iPhone, iCloud, Outlook and Gmail contacts;
✔️ Transfer iPhone messages to PC in different formats;
✔️ Manage iPhone and iCloud calendars;
✔️ Easy-to-use, intuitive interface.

Just choose the format to export contacts from your iPhone:

Export iPhone contacts to CSV

  1. Download CopyTrans Contacts and install the program:
    Download CopyTrans Contacts

  2. Run CopyTrans Contacts and connect your iPhone. Your iPhone contacts will appear in the main program window.

    3. Export iPhone contacts to CSV

    💡 Please wait until all your contacts finish loading (the spinning wheel in the bottom-right corner should disappear). It may take quite a while, but only for the first time. On subsequent launches, the program should start much faster.
    Loading the icon CopyTrans Contacts
    ❕ If your iPhone is encrypted, you may be asked for an iPhone backup password. What password?

  3. Select the contacts you wish to export from the contact list. Now click Export selected.

    4. Export button for csv contacts

  4. A new window will appear asking you to select the file format. To export to CSV, select Outlook.com (single .csv file).

    5. Export iPhone contacts to csv

  5. Navigate to the location on your PC where you want to export the contacts and click OK.

  6. Your contacts will now be exported to the folder of your choice a single CSV file. These contacts can now be imported to any program which supports the CSV format.

    7. iPhone contacts in the csv format

Exporting iPhone contacts to Excel

Excel maybe the first option you think about, so, how to export iPhone contacts to Excel? Here are the steps you to take:

  1. Download and install CopyTrans Contacts from the following page:

    Download CopyTrans Contacts

    If you need help installing CopyTrans Contacts, please refer to the installation guide.

  2. Run CopyTrans Contacts and connect your iPhone to PC. All contacts from your iPhone will appear in the main work area.

    3. CopyTrans Contacts main interface with iPhone contacts

    How to export Google contacts to Excel

    💡 Also perfect for exporting iCloud contacts

    If you want to export contacts from your cloud accounts (Google, iCloud etc), you need to connect to these accounts from CopyTrans Contacts: Click on More -> Settings, then Cloud setup -> New connection -> Select a connection type -> Enter credentials -> Add account. For more information: Why connect to my cloud account in CopyTrans Contacts?Add cloud account in copytrans contacts

  3. Select the contacts you wish to transfer. When finished, click on Export selected.

    Note: To download all iPhone contacts to Excel, check the box next to Contacts. To transfer a limited number of contacts, check the box next to each contact’s name.

    4. Export button for Excel contacts

  4. A new window with several options will open. Click Excel (single .xls file) to export iPhone contacts to Excel (version 2007 and later).

    5. How to export iPhone contacts to Excel

  5. Choose the destination folder on your computer and click Save.

  6. That’s it! You’ve succesfully downloaded iPhone contacts to Excel. You can now open the resulting Excel document on your computer by double-clicking on the file.

    7. exporting iphone contacts to excel

Try CopyTrans Contacts for free

Export iPhone contacts to Excel: YouTube guide

Contacts VCF

Export iPhone contacts to VCF

With CopyTrans Contacts, you can export iPhone contacts to your PC as a single .vcf file or as multiple vCards.

  1. Download CopyTrans Contacts and use our installation guide.:
    Download CopyTrans Contacts

  2. Run CopyTrans Contacts. After connecting your iPhone, the program will list your iPhone contacts in the main window.

    3. 💡 Please wait until all your contacts finish loading (the spinning wheel in the bottom-right corner should disappear). It may take quite a while, but only for the first time. On subsequent launches, the program should start much faster.
    Loading icon of CopyTrans Contacts
    ❕ If your iPhone is encrypted, you may be asked for an iPhone backup password. What password?

  3. Select the contacts you wish to export from the contact list. Now click Export selected.

    4. Export button for vcf contacts

  4. Choose one of the options.

    5. Choose the the option to export contacts in vcf

  5. Once the export is finished, you will see your iPhone contacts on your PC.

Sync iPhone contacts with Outlook

Outlook.com is the new official name of Microsoft email service, formerly known as Hotmail and Windows Live Hotmail. More on the topic from MakeUseOf:
Hotmail No More! Microsoft Outlook Email Services Explained.

  1. Download CopyTrans Contacts: Download CopyTrans Contacts

  2. Install the program following the installation guide.

  3. Run CopyTrans Contacts and connect your iPhone. Your iPhone contacts will appear in the main program window.

    4. 💡 Please wait until all your contacts finish loading (the spinning wheel in the bottom-right corner should disappear). It may take quite a while, but only for the first time. On subsequent launches, the program should start much faster.
    Loading icon CopyTrans Contacts
    ❕ If your iPhone is encrypted, you may be asked for an iPhone backup password. What password?

  4. Select the contacts you wish to export from the contact list. Now click Export selected:

    Tick the checkbox next to “Contacts” to transfer all of them. To copy selected contacts, tick the box next to each contact.

    5. Export button for Outlook contacts

  5. A new window with several choices will appear. Select Outlook.com (single .csv file).

    6. import csv contacts to outlook

  6. Navigate to the location on your PC where you want to temporarily save your iPhone contacts file and click OK and your contacts will be exported to a single CSV file.

    7. Navigate to the location on your PC

  7. Now it’s time to log in to your Hotmail (Outlook) account. Once you log in to Outlook click on the Applications tab, then select People.

    8. log in to your Hotmail or Outlook account

  8. Next, click on Manage and select Import contacts from the drop-down list.

    9. click on a tab Manage and select Import contacts

  9. Browse to the location where you exported your iPhone contacts.

    10. Browse to the location where you exported your iPhone contacts

  10. Finally, click Import. This will import all of your iPhone contacts to your Hotmail (Outlook) account.

    11. Click on the Import button Outlook

Export iPhone contacts to Outlook

How to add contacts in Yahoo mail?

Import iPhone contacts to Yahoo

  1. Download CopyTrans Contacts from the following page:

    2. Download CopyTrans Contacts

  2. Install the program. If you need help installing CopyTrans Contacts, please refer to our installation guide.

  3. Run CopyTrans Contacts and connect your iPhone.

    4. 💡 Please wait until all your contacts finish loading (the spinning wheel in the bottom-right corner should disappear). It may take quite a while, but only for the first time. On subsequent launches, the program should start much faster.
    Icon CopyTrans Contacts Loading
    ❕ If your iPhone is encrypted, you may be asked for an iPhone backup password. What password?

  4. Select the contacts you wish to export from the contacts list. Click Export selected.

    Note: To select several contacts, check the box next to each contact. You can select all iPhone contacts at once by ticking the checkbox next to “Contacts”. You can also export a whole group by selecting the group.

    5. Export button for Yahoo contacts

  5. A window with several choices will appear. Select Yahoo:

    6. Import your contacts from iPhone to Yahoo

  6. Your contacts will be exported to the PC folder you chose as a single vCard file.

  7. Now simply log in to your Yahoo account, go to your Contacts, and click Import Contacts:

    8. iPhone contacts import to Yahoo in vcf format

  8. Next, choose File upload and tap Import:

    9. Transfer your iPhone contacts to Yahoo

  9. In the popup window, select Choose file, find the folder with Yahoo.vcf files and click Import:

    10. Copy your iPhone contacts to Yahoo

  10. This will import all of your iPhone contacts to your Yahoo email account.

Add iPhone contacts to Yahoo

How to export iPhone contacts

Transfer iPhone contacts to Blackberry

You can easily transfer iPhone contacts to BlackBerry with CopyTrans Contacts. It works with all iPhone, iPad, iPod Touch and BlackBerry models. In this demonstration we’ll be using an iPhone 5 and a BlackBerry Bold 9700.

  1. Download CopyTrans Contacts from the following page:
    Download CopyTrans Contacts

  2. Install CopyTrans Contacts. Refer to installation guide.

  3. Run CopyTrans Contacts and connect your iPhone. Your contacts will automatically get listed in CopyTrans Contacts.

    4. 💡 Please wait until all your contacts finish loading (the spinning wheel in the bottom-right corner should disappear). It may take quite a while, but only for the first time. On subsequent launches, the program should start much faster.
    ❕ If your iPhone is encrypted, you may be asked for an iPhone backup password. What password?

  4. Select the contacts you wish to transfer from the contact list and click Export Selected.

    5. Export button for blackberry contacts

  5. Select Blackberry (multiple .contact files).

    6. Choose blackberry format to export

  6. On your PC, navigate to C:\Users\YOUR ACCOUNT\Contacts to save the contacts and click OK. It’s important to save the contacts there as BlackBerry Desktop Manager will only look for Blackberry contacts in this folder.

  7. Now it’s time to transfer your Windows contacts to the BlackBerry. Download and install BlackBerry Desktop Manager for PC.

    8. Download BlackBerry Desktop Manager

  8. Run BlackBerry Desktop Manager and connect your BlackBerry through USB.

    9. run BlackBerry Desktop Manager

  9. Go to Organizer and check Contacts -> Windows Contacts. Leave all the other boxes unchecked as shown in the screenshot. Click Configure.

  10. Under Sync direction, choose One way to your device only. Close the window by clicking OK.

    11. transfer Windows Contacts to BlackBerry

  11. To start the transfer, click on Sync Organizer

  12. Review the changes that you’re about to apply and click Sync. And that’s it. All your iPhone contacts have been copied to your BlackBerry.

Transfer iPhone contacts to BlackBerry: YouTube tutorial

Windows 10 import contacts

Here is how to transfer contacts from iPhone to Windows Contacts using CopyTrans Contacts:

  1. Download CopyTrans Contacts from the following page:
    Download CopyTrans Contacts

  2. Install the program. If you need help installing CopyTrans Contacts, please refer to the installation guide.

  3. Run CopyTrans Contacts and connect your iPhone to the PC. Your iPhone contacts will appear in the main program window.

    4. 💡 Please wait until all your contacts finish loading (the spinning wheel in the bottom-right corner should disappear). It may take quite a while, but only for the first time. On subsequent launches, the program should start much faster.
    ❕ If your iPhone is encrypted, you may be asked for an iPhone backup password. What password?

  4. Select the contacts you wish to transfer from the contact list or check the Contacts box to select all. Then, click on Export selected.

    5. Export button for windows contacts

  5. A new window will open. Select Windows Contacts (multiple .contact files).

    6. Windows contacts windows 10 import

  6. Navigate to the Windows 10 contacts folder, C:/Users/(Your user name)/Contacts, and click OK.

  7. Done! The contacts have been successfully exported in *.contact format.

    8. iPhone contacts in Windows Contacts

Windows Phone contacts

Follow this quick tutorial in order to transfer contacts from your old iPhone to any Windows Phone such as Nokia Lumia in no time. The process takes two steps:

  • transfer iPhone contacts to a Microsoft account
  • sync the Microsoft account with Windows Phone

Transfer contacts from iPhone to a Microsoft account

Windows Phone offers a number of ways for contact transfer. By far the most popular method is via an online Microsoft account such as Outlook.com or Hotmail. Just check out our guide: How to sync iPhone contacts to Outlook

Sync your Microsoft account with Windows Phone

  1. On your new Windows Phone, open the People app and tap the “…” symbol. Then, tap Settings.

    2. settings of people app on nokia lumia

  2. Under Accounts, tap Add an account.

    3. add new contacts account to windows phone

  3. Select Microsoft account.

    4. microsoft account on windows phone

  4. Enter your username and password and tap Sign in.

  5. Once you signed in, return to the main screen of the People app.

  6. The contacts from the iPhone have been synced with the Windows Phone. contact entries on windows phone people app

This is how to transfer iPhone contacts to any Windows Phone such as Nokia Lumia.

How to download contacts from iPhone?

With CopyTrans Contacts you can also export contacts into other formats and services:

This quick guide shows exactly how to import contacts from iPhone to Gmail.

An easy way to back up your iPhone contacts on your PC.

Read this aticle if you want to transfer Exchange contacts from iPhone to Outlook or save them in vCard format on the computer.

Moving iPhone contacts to Android is not a problem anymore, just use CopyTrans Contacts.

CopyTrans Contacts will help you transfer iPhone contacts to Thunderbird.

Editing iPhone contacts in Excel

Once you have an Excel file with your iPhone contacts, open the document and start adding/editing your iPhone contact details.

Excel limitations: Excel does not support pictures and therefore your Excel contact list will not contain your iPhone contact photos. It is recommended that you back up your iPhone contacts to your computer in advance in vCard format in order to save your contact photos. To back up your iPhone contacts in vCard format, please refer to our article How to back up iPhone contacts?.

Note: in order for your iPhone to correctly recognize contact data upon re-importing your Excel document, do not change the column structure in the Excel file which CopyTrans Contacts produced. You don’t have to fil out all columns. Column titles supported by the iPhone are as follows –

  • First Name – for example: Gregory

  • Middle Name – for example: Thomas

  • Last Name – for example: House

  • Title – for example: Duke of Edinburgh

  • Suffix – for example: Mr.

  • Nickname – for example: Greg

  • Phonetic First Name – used for non-Latin scripts

  • Phonetic Middle Name – used for non-Latin scripts

  • Company – for example: WaterGate Inc.

  • Job Title – for example: Executive

  • Department – for example: Accounting

  • Notes – for example: Martha’s best friend

  • Birthday – for example: 1952-09-15

  • Phone 1 – Type – for example: Work

  • followed by Phone 1 – Value – for example: 00 1 365 884 911

  • Phone 2 – Type – for example: Mobile

  • followed by Phone 2 – Value – for example: 00 1 365 884 912

  • Address 1 – Type – for example: Home

  • Address 1 – Street

  • Address 1 – City

  • Address 1 – PO Box

  • Address 1 – Region

  • Address 1 – Postal Code

  • Address 1 – Country

  • e-mail 1 – type – for example: Personal

  • followed by e-mail 1 – value – for example: greg.house@watergate.inc

Importing the edited list of Excel contacts back to your iPhone

Once you are ready with editing your iPhone contacts in Excel, you can import the Excel file back to your iPhone using CopyTrans Contacts. To do so:

  • Run CopyTrans Contacts and connect an iOS device such as your iPhone, iPad, or iPod Touch.

  • Click Import contacts and navigate to the folder with your Excel contact list. Click Open

  • Your newly-edited Excel contacts will be imported to your iPhone.

This is how to easily edit iPhone contacts in Excel.

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By carina

Carina is part of team CopyTrans since 2008 and is always happy to share her passion for web marketing, graphic design & social media. With coffee running through her veins, she enthusiastically dives each day into the depths of the Internet searching for new cool stuff to be shared with you and her team.