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This guide provides a quick and direct way to import Outlook contacts to iPhone. The transfer takes a few clicks and the imported contacts retain their complete information on the iPhone such as contact picture, contact phone numbers, email addresses, company info, notes, etc.

This works with all Outlook versions since Outlook 2003 and for any iOS device, including the iPhone XS and iPhone XR.

Let’s import Outlook contacts to iPhone

  1. Download CopyTrans Contacts from the following page: Download CopyTrans Contacts

  2. Install the program. If you need help installing CopyTrans Contacts, please refer to this article.

  3. Run CopyTrans Contacts on your computer and connect your iPhone. Tap on “Import contacts”: import contacts button from outlook to iphone via copytrans contacts

  4. Next, from the opened window select “Outlook (direct import from Outlook)”: direct import from outlook to iphone button
    Note: If the above window does not appear, it means that you have a very old version of Outlook or that Outlook is simply not installed on your PC. If you are using Outlook version 2000 and older, please refer to this article instead.

  5. Select the Outlook contact folder from which to import contacts to the iPhone. Per default, the Outlook contacts are located in an Outlook folder called “Contacts”. Click OK: outlook contacts folder select

  6. Outlook will ask you whether you grant access to CopyTrans Contacts. Set the time for which you allow CopyTrans Contacts to access the Outlook contacts and click “Yes”: allow copytrans contacts access to outlook folder

  7. Select the Outlook contacts that you wish to import to the iPhone. You can select individual contacts by checking the box next to each entry. To import all Outlook contacts to iPhone check the box next to “All contacts”. You can also search for a particular contact by using the “Search…” box at the top. Finally, click “Import selected contacts from Outlook”: choose outlook contacts for import to iphone

  8. The Outlook contacts are now imported to your iPhone and show up in CopyTrans Contacts: main program window showing outlook contacts imported to iphone

Importing Outlook contacts to iPhone: YouTube video tutorial

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By krasimir

Krasimir is an avid marketing aficionado and a tech-support specialist in charge of the English-speaking market. He grew up in Bulgaria and on the island of Mauritius where he became passionate about windsurfing and photography.