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iPhone backup failed – no worries! iCloud backup is not perfect, we wrote about its pros and cons before.

You might have already encountered that annoying popup after iCloud backup failed: “This iPhone cannot be backed up because there is not enough iCloud storage available”.

To back up the iPhone with iCloud, the following simple conditions must be met:

iPhone is connected to a Wi-Fi network;
iPhone is charging;
iCloud has enough free space;
iPhone screen is unlocked.

If you’ve taken the steps above and your iPhone says not enough storage but there is, keep reading and select one of the sections which apply best to you:

⚡ Don’t miss out on your discount at the end of the guide 😉


iPhone backup to iCloud

Failed

Let’s start with the most common problem: you can’t back up to iCloud because there is not enough iCloud storage.

💡 Why won’t my iCloud backup when I have enough storage? Keep in mind that iPhone memory and iCloud storage are not the same things. If you run out of space in iCloud, you will see the following message:

iphone backup failed message

Here’s how to check how much free space in iCloud storage you have:

  • On your device, go to Settings > Your name > iCloud.

Here’s how to see how much iCloud space your backups take:

  • On iOS 11 or later: go to Settings > Your name > iCloud > Manage Storage > Backups.
  • On iOS 10.3 or earlier: go to Settings > Your name > iCloud > iCloud Storage > Manage Storage.

Not enough iCloud storage

By default, Apple “generously” lets you have 5 GB of free space in iCloud.

👎 Most often this is not enough to back up the contents of the entire iPhone, including photos, videos, messages, etc. To get more iCloud storage you need to pay Apple a monthly subscription.

Even though the price is not actually that high, we are pretty sure you have better spending options.

One way to solve this problem without buying anything from Apple is to free iCloud storage.

What should I delete when my Phone storage is full

As a rule, photos, videos, backups, and other data take up the most space in your iCloud. Here is what you can do to make space.

1. Download all photos from iCloud

In most cases, clearing storage starts with photos as they use up a lot of cloud space. You probably noticed battling iCloud is not that easy.

Thankfully, we know a workable solution that consists of 2 steps:

  1. Exclude photos from iCloud backups.
  2. Download your photos and videos to your PC.

How can we do that – maybe iCloud.com can help us.

🤨 iCloud only allows its users to download 1000 photos at a time, it simply will not let you select more.

Now, if you have 62000 photos in your iCloud, and also work full-time, that would probably take you anywhere from 20 to 60 days to finish this. But that’s not all! Upon downloading from iCloud, the images lose their EXIF data, that is the information of when and where the photos were actually taken.

Is it time for the facepalm yet? We say let Apple do the 🤦, we have a solution for you called CopyTrans Cloudly – it will download all the photos in one go and allow you to settle the score with what’s still in your iCloud.

Download in one click

No duplicates

Compatible with 2FA

Original formats

Follow the steps:

1. Exclude photos from iCloud Backup

To do this, go to Settings> Apple ID> iCloud> Manage Storage> Photos> Disable and Delete. Keep in mind that you won’t be able to restore your pictures from the iCloud backup later.

Disable and delete iCloud photos

2. Back up all iCloud photos to your PC or external hard drive and delete them from iCloud

To do this follow the steps below:

  1. Download and install CopyTrans Cloudly

  2. Download CopyTrans Cloudly
  3. Run CopyTrans Cloudly. You will see a login screen. Enter your Apple ID and password.

  4. If you have two-factor authentication enabled, make sure to allow the connection on your device:
    apple ID sign in requested

  5. Enter the code you received on your device:

  6. Wait until your iCloud library is loaded: you will then be taken to the main screen. To download all photos from iCloud, click “Download“:
    download photos from iCloud

  7. Select the destination folder:
    select the folder to download your photos with CopyTrans Cloudly

  8. 💡 TIP: You can also back up your iCloud photos to an external drive to save up space on your PC.

  9. Voila! All you need to do now is wait until all your photos are downloaded.
    downloading photos from iCLoud with CopyTrans Cloudly

Now that you’ve downloaded all the photos and videos, you might want to delete everything from iCloud.

  1. To delete all photos from iCloud, click “Delete”:
    Delete photos from iCloud Photo Library

  2. Now you will need to confirm that you want to delete ALL your photos from iCloud by ticking the checkbox.

    NOTE: your photos will be deleted from all the devices associated with this Apple ID.

  3. Voila! All you need to do now is wait until all your photos are deleted.
    Delete pictures from iPhone using iCloud

CopyTrans Cloudly iCloud.com iCloud for Windows
Downloading all photos Downloads everything at once Downloads only 1000 items at a time Downloads everything at once
Preserving album structure Yes No No (downloads by year)
The incremental download of new photos (without creating duplicates) Yes No No
Deleting all photos Deletes everything at once Deletes only 1000 items at a time No
Speed (depends on the Internet connection speed) 15-30 minutes for every 5 GB Eternity 1,5-3 hours for every 5 GB

Some other perks you will enjoy:

Recover deleted iCloud photos;
Keep quality, format, and structure;
Upload photos and videos from PC to iCloud in different formats.

Get CopyTrans
*No credit card is required

2. Delete old iCloud backups and other data

To free up more iCloud space, delete all your old backups, i.e. backups from devices that you no longer use.
To do that, on your iPhone go to Settings > Your name > iCloud > Manage Storage > Backups. Choose the backup and tap on Delete Backup.

how-to-delete-old-backups-2

You have deleted some backups, but the error message persists? Delete large files you don’t need.
Go to Settings > Apple ID > iCloud > Manage Storage. There you can get rid of the data that takes up too much space.

delete heavy data from icloud storage

Back up only the data you need

By default, all of your app data is saved to iCloud upon every backup. But do you really need a backup for each app?
If not, you can turn off backups for this specific app and further reduce iCloud backup size.

To disable backup for unnecessary applications, go to Settings > Apple ID > iCloud> Manage Storage >Backup.

how to turn off backups for an app

My iPhone won’t backup to iCloud

Let’s be honest: iCloud backup is not perfect. When backing up iPhone via iCloud, one may find iCloud backup taking forever or even failing.

How to back up iPhone without iCloud

Unlike iCloud, CopyTrans Shelbee can back up your iPhone wherever you want on your PC. Choose any location with plenty of space and you don’t have to worry about storage limitations.

iOS 10 and above

All iOS devices

Encrypted backups

iOS app transfer

Why people choose CopyTrans Shelbee:

Choose any folder to store your backup;

Validate the integrity of the backup file after each backup*;

Add password protection to encrypt your backup;

Choose between a full Backup or only the latest changes backup;

Set up reminders when it’s time to do a backup.

Backup and restore apps.

Get a free test version

* Unlike iTunes, CopyTrans Shelbee validates the integrity of each backup after it is done. Let’s say you have done 10 consecutive backups over some time, attempt #3 was corrupted in the process, but you were never made aware of this, which means that the rest of them were done in vain. A restore attempt will give you an error message. We make sure this does not happen.

Here is how to back up your iPhone without iCloud:

  1. Download and install CopyTrans Shelbee:

    Download CopyTrans Shelbee

  2. If you need help installing the program, refer to the installation guide.

  3. Run CopyTrans Shelbee and connect your iPhone. Choose Backup -> Full Backup.

  4. Full iPhone backup with CopyTrans Shelbee

  5. Select the folder where you want to place your backup. By default, iTunes saves your backups to C:\Users\*your user name*\AppData\Roaming\Apple Computer\MobileSync\Backup.

    With CopyTrans Shelbee, you can choose any folder!
    You can move the iTunes default backup folder and transfer all previous backups there.
    You can save a backup to an external drive.

  6. Shelbee select the backup folder

  7. If you want to back up your apps, check “Save the apps”. You will need to log in to the App store and have a stable internet connection.

    ⚡ Your apps will be backed up from the App store in .ipa format. CopyTrans Shelbee will also back up app data, but only if the app developer allowed that.

  8. How to backup iPhone without iCloud

  9. If you chose to back up apps, log in to the App Store.

  10. Backup iPhone apps: App Store login screen

  11. If you see this screen, it means you have an iOS backup password. The program will use it to validate the integrity of the backup, making sure you can restore it later. iTunes would back up at once, but not restore until you’ve inserted the right password. What password again?

    ⚡ Encrypted backups include passwords, Wi-Fi settings, etc. More about encrypted backups from Apple.
    ⚡ If you don’t remember your iOS backup password, you can reset it.

  12. validate iPhone backup with Shelbee

  13. Wait while CopyTrans Shelbee performs the backup. Do not disconnect the device and be patient. Backing up is a complex procedure and may take a significant amount of time, especially if you chose to back up your apps: the process happens over the internet, which takes extra time.

  14. How to manually backup iPhone

  15. Success! Your data is waiting for you in the folder of your choice.

  16. iPhone backup complete with Shelbee

YouTube guide

iCloud greyed out

📧 “I want to back up to iCloud. I go to Settings > Apple ID> iCloud >iCloud Backup, but I find iCloud Backup greyed out! What should I do?”

The quickest alternative solution would be to back up using iTunes or other apps like CopyTrans Shelbee.

This will make sure you have a working backup saved. After you can focus on fixing the main problem to ensure the safety of your data with iCloud.

⚡ It is highly recommended to use both online and offline backup methods, as they complement each other.

While many users have faced this “greyed out issue” after an update, there is still no word from Apple confirming that the update is actually the cause. If it is, Apple will probably try to fix it soon. If it isn’t, there are a couple of other things that might cause the issue:

  • Apple servers (or part of them) are down;
  • iPhone is not connected to Wi-Fi;
  • iPhone has a configuration profile installed;
  • You are accessing your iCloud backup over a restricted network, such as a company network.

    🔑 Try these steps to make sure you’ve done everything:

  1. Restart your iPhone
  2. We have a guide on how to restart your iPhone.

  3. Make sure you’ve turned off airplane mode
  4. This is a rookie mistake, but it never hurts to check. See if the airplane mode is on in the iPhone settings.

    how to disable an airplane mode

    You can also disable it from the Control Center. To do so, on iPhone X or later with iOS 12 or later, swipe down from the upper-right corner of the screen. On other devices, swipe up from the bottom of the screen. Then tap the airplane icon.

    how to disable an airplane mode 2

  5. Log in to your iCloud account again
  6. In some cases, logging in again fixes iCloud connectivity issues. Tap Settings > Apple ID > Sign Out. Then tap Sign in to iPhone in Settings and follow the instructions.

  7. Check if iCloud has enough free space
  8. To check how much iCloud space you have, go to Settings > Apple ID > iCloud.

  9. Try to back up later
  10. Just check on the issue a bit later to see if that was a server problem.

  11. Delete your configuration profile on iPhone
  12. Configuration profiles are commonly used on devices provided to company employees. You may be asked to install a configuration profile that was emailed to you or downloaded from a web page. Such profiles can cause Wi-Fi and configuration issues.

    You can check the installed profiles in Settings > General > Profiles. You can also delete the profile there.

    delete configuration profile

  13. Turn off content and privacy restrictions
  14. Go to Settings > Screen Time > Content and Privacy Restrictions. Then disable “Content and Privacy Restrictions”.

    Turn off content and privacy restrictions

  15. Reset network settings
  16. Resetting network settings resolve network-related issues such as being unable to connect to Wi-Fi. Tap Settings > General > Reset > Reset network settings.

  17. Reset settings
  18. Another way to fix an iCloud backup failure is to reset iPhone settings altogether. The system settings (Wi-Fi network password, etc.) will be deleted, but the files on the iPhone (application data, etc.) will stay untouched.

    Go to Settings > General > Reset > Reset All Settings. Back up to iCloud after the iPhone restarts.

    reset all settings in general

  19. Turn on iCloud backup via iTunes
  20. Connect your iPhone to your PC and launch iTunes, then click on the iPhone icon and select iCloud. After that, disconnect your iPhone from your PC and make an iCloud backup as usual.

    Select iCloud in iTunes

    Select iCloud in iTunes 2

  21. Update iOS to the latest version
  22. Sometimes the problem is caused by an old iOS version. To update your iOS, go to Settings on your iPhone, tap on General > Software Update > Download and install. If you see the message “Your software is up to date”, you have the latest version.

    Update iOS to the latest version

CopyTrans 7 Pack

Special offer

CopyTrans 7 Pack is a bundle of simple apps for a better iPhone + Windows experience. Transfer photos between iPhone and PC, export and import contacts, manage iCloud photos, back up and restore iPhone, and much more…!

Activate on 5 PCs;
Manage 5 devices;
Full iPhone management;
2 years of free updates;
No subscription;
$108 off.

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* The offer includes an additional $3 discount and is only valid when purchasing CopyTrans 7 Pack for private use.

Conclusion

Now you know how to effectively manage your iCloud storage in case iPhone backup failed or iCloud not backing up. We also discussed how to back up the iPhone without iCloud or iTunes. Hope it has been helpful!
If you have any related questions, leave them in the comment section below.

Avatar for krasimir
By krasimir

Krasimir is an avid marketing aficionado and a tech-support specialist in charge of the English-speaking market. He grew up in Bulgaria and on the island of Mauritius where he became passionate about windsurfing and photography.