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The steps below outline a quick way to export and view iPhone SMS text messages in Microsoft Excel. In order to view iPhone SMS in Excel, you have to export the messages to a PC in XLS format. CopyTrans will quickly help you achieve this. It works with all iOS devices (iPhone, iPad, iPod Touch) and for all message formats: iMessage, SMS.

Note: If you just want to see messages in CopyTrans Contacts without exporting them to XLS format, follow steps from 1 to 4.

Exporting iPhone SMS to Excel is a convenient choice for viewing, printing and archiving messages on a PC.

Watch our YouTube Tutorial:

Or follow these steps to export iPhone SMS to Excel:

  1. Download CopyTrans Contacts from the following page:
    Download CopyTrans Contacts

  2. Install the program. If you need help installing CopyTrans Contacts, please refer to this article.

  3. Start CopyTrans Contacts and plug in the iPhone, iPad, or iPod Touch. The program automatically displays all iPhone messages.
    Note: If you don’t see the messages in the main program window, please have a look at this article. Backup text messages on iPhone to Word document

  4. To export messages for the specific period, click on a cogwheel symbol under a list of services and choose the exact time frame: Save and print iPhone text messages for a certain period of time

  5. Choose the iPhone SMS you wish to view in Excel. To select all iPhone messages, check the box next to “Messages”. Now click “Export selected”. view iphone sms via export to xls

  6. Next, click “Excel (single .xls file)”. iphone sms export to excel document

  7. At this stage you may also choose another file format. Web page permits the highest degree of interactivity with your backed-up iPhone messages. We recommend the Word format for editing your messages. The PDF format is the best for archiving and printing your SMS or for enjoying the full range of emojis in your conversations.

  8. From the newly-opened Browse window, navigate to the location on the PC where to export the iPhone text messages or just select “Desktop”. Now click OK. choose location on pc to export iphone sms to excel

  9. All selected iPhone messages are now exported to a single Excel *.xls file folder containing saved iphone text message word

  10. Just double-click on the file in order to open and view the iPhone messages in Excel. Each message thread will appear under a separate Excel sheet Back up iPhone messages to PC in Excel

CopyTrans Contacts helps you easily and quickly view iPhone SMS messages in Excel.

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By krasimir

Krasimir is an avid marketing aficionado and a tech-support specialist in charge of the English-speaking market. He grew up in Bulgaria and on the island of Mauritius where he became passionate about windsurfing and photography.